Covid-19 Action Plan

MAD SCIENCE CAMPS 20 

Covid 19 Response Precautions 

This page will be updated as required in line with Gov’t guidance and restrictions.
Latest Revision: 29/06/20 R. DAVIES

Summary  of Changes for Camp 2020  

  1. Will we be adhering to most up to date government guidelines. 
  2. Group sizes of no more than 20 (in two groups of 10) 
  3. Increased hand washing 
  4. Campers temperature checked on arrival with no access if above 38c. 
  5. Parents to self certify that no symptoms in the household for the last 14 days.
  6. Increased cleaning of venues and kits 
  7. Social distancing during drop off and pick up with no parents allowed past registration table or in the venue.
  8. Children in groups of 10 with social distancing to other 10.

IDENTIFIED RISKS

  • Spread of infection from child to child
  • Spread of infection from parent to parent
  • Spread of infection from child / parent to instructor
  • Virus Spread via surface contact 
  • Virus Spread during activities 
  • Development of Symptoms at Camp
  • Transfer of virus from venue to venue via kit handling 

PRECAUTIONS

  • Surface Clean of the Venue 4 Times Daily 
    • Before Opening, Before Lunch, After Lunch, After Dismissal 
    • Cleaning to be undertaken using antibacterial disinfectant, disposable wipes and wash cloths. 
  • General cleaning and wiping down before during and after activities to minimise spread risk.
  • Regular handwashing 
    • Encouraging handwashing breaks during the day and between activities. 
    • Ensure soap stocks are sufficient at each venue.
    • (daily stock take for cleaning supplies to be reported to management)
    • Suitable handrying or disposable paper towel available. 
  • Instructor to bring change of clothes (labcoat, 2 Camp Tshirts) 
  • PPE (disposable gloves, masks, and aprons will be available to staff on site if wanted) 

RESTRICTIONS

  • We reserve the right to refuse admittance to anyone displaying symptoms, or have a high temperature:
    What Constitutes High temperature?

    • A normal temperature in babies and children is about 36.4C, but this can vary slightly from child to child.
    • A high temperature is 38C or more.
    • Temperature checks on each attendee will be carried out at registration via a non contact digital thermometer. By attending Camp you agree to this precautionary procedure taking place. 
  • We reserve the right to ask children to be collected early if they develop or show signs of symptoms for Coronavirus. 
  • Should your child display or develop symptoms at Camp – they are asked to stay at home and self isolate alongside the Government guidelines. We kindly ask they do not return to camp until this period has completed.
  • Should your child develop symptoms following their attendance at Camp – please inform us immediately, stating which venue they attended and the date their symptoms were discovered. 
  • If anyone in your household has/ or develops symptoms prior to /or during the time you have a booking with us at camp. We kindly ask that your child does not attend camp and that you practice self isolation. A minimum requirement of 14 days symptom free clearance will be required in order to attend. 

Guidelines on timelines and Self Isolation advice can be found here: 

Symptoms & Self Isolation – NHS Guidance 

DISTANCING MEASURES (DROP OFF)

  • 1+ Social Distancing Measures will be in place during registration and collection
  • 1+m markings to be made from entrance
  • No parents will be permitted to enter the venue ( past the registration table)
  • Please abide by the markings & we thank you for being patient 
  • Details will be verified with you at the door/ reception table (with suitable privacy) 
  • Attendees will be temperature checked at drop off using a non contact digital thermometer. Anyone exhibiting a high temperature (38͒°c or higher) will not be permitted. We reserve the right to refuse entry to anyone showing visible symptoms or exhibiting high temperature.
  • Medicines (including asthma pumps) will need to be in a clear sandwich bag or similar with marked name & DOB – please place these into the drop box when registering. They will be securely stored for the duration of camp.
  • Lunchboxes, Coats and any bags will be carried in by the child. Please make sure all items are suitably labelled with name. 
  • We will not require a signature at drop off. A staff member will instead write the collected parents name down and ask for a password if this has been requested.

DISTANCING MEASURES (COLLECTION)

  • 1+m Social Distancing Measures will be in place during registration and collection
  • 1+m markings to be made from entrance
  • No parents will be permitted to enter the venue 
  • Please make yourself known to staff
  • Children will wash their hands prior to leaving the venue. 
  • Children will then be brought to you at the entrance with their belongings. 
  • Extended window for collection will be put in place to allow for longer process time. 3.30 – 3.45 for standard // 4.50 – 5.00pm for wraparound. Please note we will not be able to accommodate later collection than this due to venue restrictions and clean down requirements. 
  • Children will be given a sticker on dismissal which will confirm their safe collection via allocated person(s) – this will be recorded on our registers – we will not be asking collectors to sign out the children.

DISTANCING MEASURES (DURING ACTIVITIES)

  • We will endeavour to keep 1+m distance between our staff members, and between staff and children where safe and suitable to do so. 
  • Attendees will be encouraged to remain apart from each other throughout the programme, and activities will be adjusted to allow for distancing. 
  • Tables and furniture will be set up to allow for adequate distancing
  • Grouping will be used where possible to reduce threat of spread to all attendees. Group sizing will be dependent on total attendance. 
  • Maximum Capacity will be 30 children 
  • Staffing Ratios will be 1:10 
  • Hand washing will be undertaken after any hands-on activities have ended 
  • Sanitising of surfaces and equipment will be undertaken following the completion of an activity 
  • Children will be sat at 1+m distance during eating, snack and lunchtimes.
  • Sharing of food items, water bottles or otherwise is strictly prohibited.

Although all reasonable precautions and steps to adhere to distancing measures will be taken. Due to the nature of Camps and our holiday programming, and children’s inherit need to play and cowork, we are unable to guarantee that a minimum distance of 1+m will be adhered to for the continuation of the whole day, or during active play. Where practically possible we will ensure distancing is observed, particularly during key times as outlined above. By allowing your child to attend camp you provide consent that you are in agreement with these measures and terms.  

ACTIVE RESPONSE (Symptoms developed or present in session)

  • Isolate the child from other children
  • Safely supervise the child with appropriate distance to the situation 

(will need additional instructor ratio to allow for this?)

  • Contact the parent for collection immediately.
  • Advise parent to seek guidance and self isolate alongside the government guidelines.
  • Following Collection : Disinfect the immediate area,
    deep clean any objects or equipment which has been in contact. Remove equipment from rotation to allow cleaning. 
  • Instructor to deep clean their person after child has been collected – hand washing, change of clothing.
  • Report the incident to management – Complete incident report
  • Monitor other attendees for symptoms 

LIABILITIES 

Mad Science SWB, Inspire Community Science CIC or it’s subsidiary bodies, directors or otherwise – hereby referred to as we. 

We accept children on the assumption that they are in good health and it is your responsibility to alert us to any medical complaint or history suffered by your child.

As above, children experiencing symptoms of coronavirus (covid-19), or cohabiting with person(s) experiencing symptoms will not be admitted. 

We do not accept responsibility for medically diagnosing individuals, or for the medical management of attendees at our programming at any time. Our temperature checks are performed as a precautionary measure and do not constitute an official diagnosis or medical opinion. Additional professional advice from qualified medical practitioners should be sought by those experiencing symptoms. 

We do not accept loss or damage arising from errors or omissions on the Registration Form whether completed by you or by another person in charge of your child at the time of completion.

We do not accept liability for infection or illness derived from attendance at Mad Science Camp or our programming. We do not accept liability for death or personal injury to any child attending Mad Science or any activity related to Mad Science whether organised by Mad Science or otherwise save to the extent that such death or injury shall be caused by the negligence or default of any member of our staff or any other default on our part.

Other Losses

We do not accept responsibility for any loss or expense due to circumstances beyond our control, including, but not limited to, delays in public transport, weather, quarantine, sickness, bereavement, strikes or other industrial action, terrorism, fire and riot.

Without prejudice to the other terms of this agreement, in no event (including our own negligence) will we be liable for any:

  1. a) economic losses (including, without limitation, loss of revenues, profits, contracts, business or anticipated savings);
  2. b) loss of goodwill or reputation;
  3. c) any other special, indirect or consequential losses; or
  4. d) loss to third parties.

Limitations

No provision of these Terms and Conditions shall operate or be construed to operate so as to exclude or restrict our liability under the provisions of any UK legislation in force from time to time which are not capable of being excluded or restricted.

Save as otherwise required by UK legislation, our total liability for any loss, damages, costs or expenses shall not exceed an amount equal to the invoice value for the services provided.